Balances That Collect Themselves.
Money That Goes Straight to You.
Deposits at checkout, balances due on the date you choose, and one invoice per family, all on the same record as the registration. Payments run through your own Stripe account, so the money goes straight to you.
One Invoice, the Whole Season
Families don't think in transactions. They think in households. Here's one family's invoice, and everything that happened to it, without anyone opening a spreadsheet.
- Maya · Overnight Camp, Week 2
- $1,200.00
- Leo · Day Camp, Week 2
- $650.00
- Leo · Bus add-on, Week 2
- $90.00
- Sibling discount (added by staff)
- −$50.00
- Total
- $1,890.00
- Deposit · card · Mar 3
- −$400.00
- Balance · ACH · Jun 1
- −$1,490.00
- Balance
- $0.00
An example household. Your sessions, prices, and policies will differ.
- Mar 3
Two kids, one checkout
A $400 deposit is taken by card at checkout, and the balance is scheduled for June 1, the date you chose.
- Apr 12
Staff add a sibling discount
A one-off $50 discount line, added straight to the household. The total updates everywhere it appears.
- Jun 1
The balance pays itself off
Nobody chased it. The parent pays $1,490 from their portal by ACH, so the processing fee is capped at $5.
- Jun 20
Leo's week is cancelled
Your $50 cancellation fee comes from your own policy, and $690 goes back to the original payment method. It shows as initiated until Stripe confirms it, so nobody tells a parent the money is back before it is.
Pricing that matches real life
Deposits collect themselves. Balances come due on the date you chose. Nobody has to remember.
Full payment at checkout
Deposit with remaining balance due later
Custom balance due dates by camps
Session-level pricing control
A zero-value deposit rule falls back to pay-in-full automatically, and a registration made too close to the start date clamps to the full amount due now. No broken math at the edges.
Nothing reconciled manually
This is where most systems break: payments live in one place, registrations in another, and your team stuck in the middle. Not here.
CampPulse connects:
- Invoices generated automatically from registrations, with live payment status
- Printable invoices & statements, for staff and families
- Invoice previews before you email them
- Clean reporting across camps and sessions
- Cash, cheque, or bank transfer recorded by staff, same ledger as online payments
- Editing a tax rate never rewrites tax already charged on past registrations
When everything connects, your team stops playing detective.
Your Stripe account. Your payout schedule. Your money.
Connect your existing Stripe account, or set one up through a guided flow if you don't have one. Payouts follow your own Stripe schedule, straight to you. CampPulse is never in the middle of your money.
Families trust you with their kids. This just makes sure they can trust you with payments too.
Ready to Get Paid Without the Chase?
Stop juggling spreadsheets, payment tools, and endless follow-ups. We're onboarding a limited number of founding partners personally. Apply, and your next season's money runs through CampPulse 360.